Club Constitution 1. NAME. The name of the Club shall be LUDGVAN LIONS JUNIOR FOOTBALL CLUB. 2. OBJECTS. The objects of the Club shall be to coach young players in the skills of association football and to arrange association football matches and social activities for it’s members. 3. STATUS OF THE RULES. These rules (the Club rules) form a binding agreement between each member of the Club. 4. RULES AND REGULATIONS. The Club shall have the status of an affiliated member club of the football association by virtue of its affiliation to/membership of the Football Association. The rules of the Football Association or any league to which the Club is affiliated shall be deemed to be incorporated into the Club rules. 5. CLUB MEMBERSHIP. a) The members of the Club shall be those players eligible to play for the Club. b) Membership of the Club shall be open to all players in age groups where the Club is able to provide football opportunities irrespective of gender, disability, ethnic background or football ability. c) Membership of the Club requires payment of a weekly subscription by each player. The committee sets the amount of this subscription. d) A membership form must be completed by parents/guardians before any player may play for the Club, this form will be held in confidence. 6. COMMITTEE. a) The officers of the committee shall be the Chairperson, Treasurer, and the Secretary. Each holding office from the date of appointment (at the Annual General Meeting) until the following Annual General Meeting unless otherwise resolved by a Special General Meeting. Officers of the Club may be re-elected. References will be required for new officers of the Club. b) The Club committee shall consist of all parents, guardians or representatives of playing members of the Club. c) Officers of the Club must be eligible for membership of the committee. d) The committee shall be responsible for the management of all affairs of the Club. e) Decisions made by the committee shall be made by simple majority-one vote per eligible member present subject to a maximum of 2 per family. The Chairperson shall have the casting vote in the event of a tie. f) All decisions made by the committee shall be entered into a minute book to be maintained by the Secretary or designated person, copies of minutes from meetings will be circulated as soon as possible after a meeting. The minutes are subject to approval by the committee at the following meeting when, If accepted, the Chairperson will sign them as a true copy. g) The minute book together with copies of all circulated minutes shall be available for inspection by any Club member or any authorised official (e g The F.A.) at any time. h) The quorum for transaction of business at any committee meeting shall be three. i) Any member resigning or retiring from the Club shall return all Club property immediately. 7. MEETINGS. a) Club meetings will be held as required to discuss matters arising, all meetings to be announced at least five days in advance. b) An Annual General Meeting shall be held in or before June each year to:
c) A Special General Meeting may be called at any time at the request of either a majority of the officers of the Club or application from at least three member parents. The purpose of the S.G.M. must be published at the time of calling. 8. TEAMS. a) The committee will appoint a manager for each team. The manager will be responsible for managing the affairs of their team including the appointment of any coaches to assist him/her. b) All managers and coaches agree to be vetted as the committee deems necessary to ensure F.A. and League Child Protection policies are adhered to. c) Each manager shall be responsible for the coaching and selection of his/her team. d) Each manager is responsible for the completion of results sheets, in accordance with league rules. e) Each manager is responsible for ensuring his players are registered with the Kernow Youth League, by passing the relevant documentation to the Club secretary or designated person. Receiving in return the players Identity Cards. f) Each manager is responsible for keeping the Club secretary informed of any fixture changes, or correspondence relevant to their team or the Club, also for their match reports. These to be passed to the secretary as stipulated at the beginning of each season. g) At the start of each season the secretary will ensure the managers have the entire relevant league and Club documents and up to date rulings on the above. h) Where the Treasurer is not present to collect subs the team manager will arrange for the collection of the subs and the completion of the subs register. i) Each manager shall be responsible for the care and maintenance of Club equipment and kit. j) The Club undertakes to provide specialist training for the managers and coaches as is available and which it can afford 9. CHILD PROTECTION. a) The Club undertakes to follow Football Association Child Protection Policy and Procedures. b) The Club will appoint a Child Protection Designated Person in accordance with F.A. requirements. c) The Club undertakes to provide specialist training for the Child Protection Designated Person as is available and which it can afford. 10. CODE OF CONDUCT. The Club undertakes to follow F.A codes of conduct for players, coaches, Club officials and spectators including: - a) Respect for the laws of the game. b) Respect towards players on both sides. c) Respect towards match officials. d) Not bringing the game into disrepute by action or deed. 11. DISCIPLINARY PROCEDURES. The Club reserves the right to take such disciplinary action deemed necessary by the committee against any playing member or parent/guardian whom: - a) Brings the Club into disrepute by their actions or deeds. b) Causes the Club financial or other penalty due to their negligence. c) Is accused of any financial impropriety against the Club. d) Break the rules of the Club. Any such incident should be reported to an officer of the Club after which the offending party /parties shall be granted the opportunity to explain their actions to the committee prior to any decision regarding disciplinary action to be taken. 12. FINANCES. a) A bank account shall be opened and maintained in the name of Ludgvan Lions Junior Football Club. Designated account signatories are the Chairperson, the Treasurer and the Secretary. Any two of whom can sign. No two being connected (e.g. married). b) No sum shall be drawn from the Club account except by cheque signed by two of the signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club account. c) The income and assets of the Club shall be applied only in the furtherance of the objects of the Club. 13. INCOME. All monies payable to the Club shall be received by the Treasurer and deposited into the Club account weekly. a) Where subs are collected they must be presented to the treasurer and on a weekly basis together with a suitably completed subs register accounting for all monies received. b) All other money received on behalf of the Club to be passed to the treasurer as soon as possible. 14. EXPENDITURE. Expenditure on behalf of the Club shall be: - a) Team weekly expenses (ie .refreshments) up to a maximum of £5 per week shall be accounted for on the subs register. b) Small emergency purchases ( e.g. replacement pair of goalie gloves) up to a maximum of £20 may be purchased with the approval of at least two of the officers of the Club. c) All other expenditure to be approved by the committee. 15. ACCOUNTING a) The treasurer shall be responsible for maintaining the Club accounts on a regular basis. b) A statement of account shall be presented to the committee at every meeting. c) The Club accounts shall be available for inspection by any Club member or any authorised official at any time. d) The Club shall prepare an independently audited annual financial statement in such form for presentation to third parties (e g The F.A.). 16. DISSOLUTION. a) A resolution to dissolve the Club shall only be proposed at an Annual General Meeting and shall be carried by a majority of at least three-quarters of the vote present. b) In the event of the dissolution of the Club, any assets remaining after the satisfaction of all debts and liabilities shall not be paid to or distributed among the members of the Club, but shall be given or transferred to one or more of the following approved sporting or charitable bodies: i) A registered charitable organisation (s) ii) Another Club which is a registered C. A. S. C. iii) The sports national governing body for use by them for related community sports. END
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